Chart of Accounts Numbering System

basic chart of accounts numbering

In this respect, there is an advantage in organizing the chart of accounts with a higher initial level of detail. If the business offers manufacturing services to others, a separate revenue account, Manufacturing services, is included to track income from these services. You might want to think of these accounts as detailed financial folders, with each folder dedicated to a particular aspect of a business’s economic life. For instance, there are accounts for assets like cash, accounts receivable, and inventory, as well as accounts for liabilities such as loans payable. Additionally, there are accounts for revenues generated and expenses incurred during the normal course of business operations.

basic chart of accounts numbering

The balance sheet accounts comprise assets, liabilities, and shareholders equity, and the accounts are broken down further into various subcategories. The accounts in the income statement comprise revenues and expenses, and these accounts are also broken down further into sub-categories. The chart of accounts is a tool that lists all the financial accounts included in the financial statements of a company. It provides a way to categorize all of the financial transactions that a company conducted during a specific accounting period. The exact layout of the accounting chart of accounts is a matter of choice depending on the exact reporting requirements of the business. The important point to remember is not to over complicate the chart of accounts.

Current Liabilities

The accounts codes structure seeks to organize the general ledger by grouping similar account types together in ranges. Normally for ease of use the groupings follow the accounts used in a typical balance sheet chart of accounts numbering layout followed by those used in a typical income statement layout. Similar to a chart of accounts, an accounting template can give you a clear picture of your business’s financial information at a glance.

At a glance, he had no idea which revenue streams were contributing to that bulk monthly number. We offer a range of business templates and software products to make sure you’re prepared for all of your business needs. Our intuitive and easy-to-understand modules simplify the process of small business accounting and operations. It’s used to track all the money that comes and goes in one place while also helping you understand how your money is spent and where revenue is coming from. As a small business owner, it’s important to accurately track all the money that goes into and out of your accounts. Every transaction you make – from payroll to paying down a line of credit – should have its own record.


Non-operating expenses are costs not directly tied to a company’s core business activities. Understanding these expenses is crucial for assessing the broader financial impact on the organization. The Expenses account contains the data on the costs incurred to generate revenue and sustain operations. Expenses are categorized into various components that offer insights into a company’s financial health and operational efficiency. The chart of accounts is essential for businesses, offering a standardized framework for consistent financial recording and reporting.

basic chart of accounts numbering